Time + Attendance

The Benefits of Using Timesheets: Streamlining Time Management for Business Success

June 12, 2023

How efficient is your timesheet management? According to the Bureau of Labor Statistics, there are 82.3 million hourly workers in the United States. That’s a lot of timesheets to manage across the USA. After all, the purpose of a timesheet is to accurately track employee hours and ensure they receive all of their breaks.

However, some businesses go beyond simply tracking when employees clock in and out for their shifts and breaks, especially if they contract with the government. For these companies, their timesheets may track the projects they worked on, the role in which they worked, the time spent with clients, and time spent on specific projects or tasks. Managing these more in-depth timesheets can be challenging.

Let’s examine the benefits of streamlining your timesheet management with a cloud-based solution.

How Companies Can Manage Their Timesheets

Companies have many ways to manage their timesheets to accurately track employee hours and ensure that payroll gets sent out on time, including via paper timesheets, spreadsheets, and time and attendance tracking software. 

While the simplest way to track time might be a paper spreadsheet, they can be tedious for your HR employees to input and riddled with errors due to missing information and sloppy handwriting. Correcting this problem often means using spreadsheets, which can still take too much time to enter into the payroll system.

The best solution is often cloud-based time tracking software, which allows your employees to enter the times they worked and the projects they worked on. Not to mention, it can often be integrated into your payroll software, which makes paying employees accurately and in a timely manner nearly seamless.

How to Streamline Your Timesheet Management

Streamlining your timesheet management doesn’t have to be a complicated process. It starts when you choose a robust and scalable time and attendance software solution that can be loaded onto desktops, laptops, smartphones, and tablets. If you want to go a step beyond, you can choose a cloud-based system, like Payday Payroll’s Automated Time Keeping Platform.

This is because our software offers customizable and scalable solutions, like biometric clocks, an online portal, a smartphone app, and even GPS tracking for your employees who do most of their work while they’re on the road or meeting with clients at their location. It even incorporates electronic time off requests so employees can request time off and HR staff can review it easily.

Benefits of Streamlining Your Timesheet Management

You'll notice many benefits once you have your cloud-based time and attendance software. The most significant benefit is that your HR and payroll staff will spend less time inputting timesheets, checking for accuracy, and submitting the payroll.

Improved Accuracy

By switching to a robust and scalable time-tracking software solution, you’ll improve the accuracy of your time sheets. This is because it helps reduce miscalculations, ensures that all sections are filled out entirely, and allows you to track and report on more items, including time spent with specific clients as well as employee performance and productivity.

Increased Productivity

How much time do your managers and HR employees spend on time-tracking and payroll records keeping? If you’re like most businesses, the answer is a lot of time. By using cloud-based time and attendance software, your managers and payroll employees will be able to reduce the number of hours they spend on processing your payroll and ensuring that it is accurate. This frees them up to do other tasks, like training and coaching new hires and brainstorming ways your business could grow and expand.

Improved Compliance

Having all your time, attendance, and payroll in one location will improve your regulatory compliance with labor laws and help ensure that your business is ready for its next internal or external audit.

Support Your Remote Staff Members

With an increasing number of businesses employing remote workers, it can be not easy to manage everyone’s time and attendance accurately, especially for employees who don’t come to the office daily. A cloud-based payroll system allows your remote employees to enter the times they worked and where they worked if they were with a client at the client’s location.

Increased Employee Satisfaction

Employees will experience increased satisfaction because they can easily enter their work times and request time off in less time than it would take them to fill out a paper form or spreadsheet. This helps ensure that your employees are paid accurately and promptly, which goes a long way in helping improve your employees’ moods while helping them increase their productivity.

Automated Time and Attendance Software from Payday Payroll

If you’re looking for a way to improve the accuracy of your time and attendance while decreasing the administrative tasks associated with tracking time and processing payroll, check out Payday Payroll’s automated time and attendance software. The software is cloud-based, so your employees can track their time, whether at home, at the office, or on-site with a client.

Contact Payday Payroll today to learn more about how we can help you improve and simplify your payroll processes.


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